Careers with Us

We are seeking an experienced Full Time Residential Conveyancing Secretary to join our Residential Conveyancing Department. The ideal candidate will have a minimum of 18 months experience in a similar role and will fully understand the conveyancing processes. This role requires excellent communication skills, organisational abilities, and proficiency in various IT applications to manage documentation and client interactions effectively.

Responsibilities

• Assist the Conveyancing Fee Earner with the conveyancing process from instruction through to completion.
• Communicate effectively with clients, solicitors, estate agents, and other stakeholders throughout the transaction.
• Prepare/Type legal documents, including contracts and transfer deeds.
• Maintain accurate records and documentation using Microsoft Office applications such as Word and Excel.
• Utilise audio typing skills to transcribe correspondence and legal documents efficiently.
• Organise workload effectively to assist the Conveyancing Fee Earner to meet deadlines while maintaining high standards of accuracy.
• Follow Fee Earner instructions when providing updates to clients on the progress of their transactions.

Requirements

• Proven experience as a Residential Conveyancing Secretary or in a similar role within property law.
• Strong organisational skills.
• Excellent time management skills to prioritise tasks effectively.
• Proficient in Microsoft Office Suite, particularly Outlook, Word, and Excel.
• Strong IT skills with the ability to adapt to new software systems as required.
• Exceptional communication skills, both written and verbal, with an emphasis on client care.
• Attention to detail is paramount to ensure accuracy in all documentation

In return we offer:

• 20 days’ holiday per annum (plus statutory Bank Holidays) - increases to 25 days following 5 years service
• Death in Service benefit after qualifying period
• Salary - Negotiable - dependent on experience

The Conveyancing Secretary role is office based, Monday to Friday, 9am until 5.15pm.

If you are interested in applying please send your CV and covering letter to melanie.mellichap@cbtcsolicitors.co.uk.

We are seeking a full time Admin Assistant for our New Build Department, you will be office based and work at our modern offices in the heart of West Bromwich.  The successful candidate will possess excellent administration and  IT skills, a good knowledge of Residential Conveyancing/New Build Conveyancing would be an advantage. You will work as part of a Team alongside a team of Legal Assistants and Fee Earners.  

Day to day tasks would include:-

• Introductory calls to clients and issuing quotations
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• Opening files, sending and processing engagement paperwork (checking SoF and ID etc too)
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• Request searches, Title documents and redemption statements
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• Correspondence with client, agents and developers
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• Posting Slips to accounts in and out of business
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• Memorandum of Exchange & Completion Letters
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• Updating CRM and Spreadsheets during transaction
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• Chasing where necessary to ensure client engagement Is returned in due time
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• Post Completion (Application to Register, Requisitions, Closing Files and sending out registered docs to client)
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• NHBC activation
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• Draft contract packs & confirming instruction to OS / chasing draft contracts if necessary
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• Putting together marketing packs
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• General admin tasks like Scanning documents, photocopying and filing
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• Reception duties
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Benefits Include:-

• 28 days holiday (includes Statutory Bank Holidays)
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• Death in Service benefit after qualifying period
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Salary: Negotiable dependent on experience

To apply please forward your C.V. and covering letter to:- melanie.mellichap@cbtcsolicitors.co.uk